How to Create an Advanced Linesheet for Wholesale Products

How to Create an Advanced Linesheet for Wholesale Products

profile image
5 min
Featured Image

Never Miss a Beat

Get weekly email updates from Fashinza to your inbox

Fast Fashion Mobile

Major clothing brands often ponder how to expand their wholesale products. They have numerous concerns while coming up with new products, such as how much can they judiciously make and ship? Who will buy their products? How to price everything? What are the bare essentials to approach their buyers? Fortunately, the following paragraphs will answer these queries and a lot more.

Clothing brands can honour their aesthetic, showcase their products and make a boatload of sales with the help of a line sheet. It enables them to gain a sales volume by utilising this spectacular tool. In a sense, it works wonders for fashion buyers as it allows them to make informed choices and place orders. 

However, brands must keep a line sheet concise and clear as much as possible. The buyer in question gets a lucid overview of what’s on offer. It is equally vital that this sales tool answers a few basic questions a buyer might have about the products.

Why do brands need it in the first place? 

Potential buyers make use of line sheets while placing orders with the respective brands they wish to purchase from. In other words, it serves as a perfect reference guide for interested buyers to collect all requisite product information like pricing, details, and more. 

For the buyer, a line sheet serves as a bridge between them and the seller. It saves them from getting overwhelmed. Most apparel companies use line sheets to display their product mix to their soon-to-be wholesale buyers.

What to include in a line sheet

Apparel companies can use the best strategies and practices to create line sheets. This is very much possible by the inclusion of certain elements such as: 

  • General information 

A line sheet ought to contain the brand and contact details. Ideally, it should be present at the top of the line sheet. Keep it concise and clear. It should incorporate valuable information like contact email and phone number, contact name, business name and logo, and a brand bio.  

Every line sheet should have a straightforward and clear layout. Likewise, it should offer easy-to-navigate features. These should also be organised in terms of product seasons or categories. Well, it will all depend on how a brand merchandises its products.

  • Production information 

This piece of information is very vital. It showcases all products available for wholesale. It should display details like:

Product images 

Buyers of apparel brands are lured with fancy images of their products. Of course, straightforward, clear, and short shots work wonders. Using light backgrounds helps to display products precisely and clearly. These significant elements ought to be duly incorporated in the line sheet after considering the target audience.

Product line information 

 Line Sheet Template

While including the product image, due importance should be given to have a small table of information. Preferably, it must contain details like:

  • Item ID Size
  • Main material
  • Recommended Retail Price or RRP 
  • Colour
  • Wholesale price
  • Style name
  • Order minimums

To wow buyers, a line sheet must contain several things like: 

1. A cover sheet

2. General information

3. Product information

4. Order form

5. Wholesale information like payment terms, lead times, cut-off and cancellation dates, shipping policy, return policy, expiry date, etc.

Every line sheet should have a straightforward and clear layout. Likewise, it should offer easy-to-navigate features. These should also be organised in terms of product seasons or categories. Well, it will all depend on how a brand merchandises its products.

Why use a line sheet template

Apart from being very time-consuming, hiring a dedicated team of designers is a costly proposition. But the same job can be accomplished in a few minutes by taking the help of an online platform that offers line sheet templates! This, in turn, puts the brands in an advantageous position. For example, they can create and manage their wholesale product catalogue online. 

These templates serve exceedingly well. The brands can generate their line sheets instantly. All they are required to do is choose their products and organise them into a wonderful presentation. 

These templates come with additional features as well. For example, brands can download PDFs, send them an interactive share link, or print them whenever required. Such versatile advantages enable brands to reach their prospective buyers. The best part is, they can do so in the manner they prefer!

Ordinarily, brands are compelled to take the help of professional graphic designers to get a line sheet, add the appropriate product information, and position their product images. With a line sheet template, the story is entirely different. The templates allow clothing brands to unleash their creativity and build a line sheet according to their preferences.  

Brands can craft with programs they are comfortable with, including Microsoft Office, Adobe Photoshop, and more. Incorporated with excellent navigational features, clothing brands can scale specific layers by adding their text and images.

Eventually, creating a grid or inserting images for their line sheet becomes a lot easier. Brands need not start designing one from scratch. Instead, the line sheet template is comfortably editable and customisable. Thus, it can be employed to meet requisite needs. Users have to bear in mind to open these template files in their respective programs.

How to use a line sheet template

Brands are required to adhere to a few simple steps to create a line sheet with the help of a template:

  • Choose a suitable header on every page with the brand logo and ensure it is nicely displayed.
  • Organise images in correct rows and group them according to applicable categories.
  • Opt for clear and crisp images only. Subsequently, all relevant information ought to be placed below each image.
  • Make arrangements to furnish all information, especially imbibing details like:
    • Name of the product
    • Item number
    • The wholesale price
    • Its suggested retail price
    • Order minimums and include any variant such as colour, size, etc.

Adding additional purchasing information is a must.

Brands can get the most from creating a line sheet with these templates. On account of this, it is significant they include additional purchasing information. This will involve a plethora of things like:

  • All payment terms and instructions
  • Relevant shipping alternatives and timing
  • Customer service or contact details

Adopt rightful merchandising and promotional measures.

Yes, a line sheet ought to be as minimal as possible. Nevertheless, it is equally important to embrace rightful strategies and promotional initiatives. For instance, using banners and symbols can yield great outcomes. 

Certain aspects can be included, like:

  • Always place the new items or best-selling products at the top. It helps in gaining promotional benefits.
  • A little banner can be used in the corner to indicate a unique feature, such as:
    • New items
    • Best-sellers
    • Fair trade
    • Environmentally friendly
  • Different versions of line sheets can be created for highlighting specific items meant for varied target audiences.
  • Group and organise items that make sense. If warranted, brands can use parameters like style, type of item or colour, etc.

Attributes of a line sheet template

A line sheet template consists of groundbreaking attributes, making it the first choice of all major clothing brands.

  • It keeps the spotlight on a single product.

The layout is simple. It focuses on one particular product. As a top seller, it helps brands showcase their new item by furnishing all product descriptions in the maximum space possible.

  • Everything can be previewed.

Previewing every detail aids in prejudging the efficacy and suitability of the information given.

  • Two complementary products can be displayed effortlessly.

Brands do feel a need to display two complementary products. These features come to great relief when buyers request two different options for an outfit, for instance. The templates facilitate this by offering extra room to accommodate product specs.

  • Divider templates play a special role.

The divider template deserves a special mention. It offers significant help in separating collections, inserting imagery for additional impact, or adding crucial brand information. In a sense, it becomes an eye-catching way to organise the line sheet.

  • The larger grid-style layouts are beneficial in displaying several products.
  1. A 9-product spread

The larger grid-style layouts in a line sheet template are immensely beneficial for displaying medium-sized collections on a simple page. Clothing and apparel brands can introduce their products that match a specific theme like Mother's Day or prom.

  1. A 4-Product Spread

A streamlined presentation of a 4-product spread can be done in a single file for better scannability.

  1. An 8-Product Spread

Making use of two lines, a total of 8 product spreads with the additional space for all key details is very much possible. The details can range from colour/finish to price options.

  1. A 12-Product Spread

Brands can group almost twelve products. This can be done by creating a superb collection of as many as three categories consisting of three products each.


A fashion line sheet template is one of the prerequisites to reach targeted buyers. This sales tool can enable brands to communicate their product information. In turn, the buyer will find it convenient to make choices about the collection and place orders accordingly. 

CTA: Learn more and take your clothing brand to greater heights!


Share this Story

Instagram Icon
Instagram Icon
Instagram Icon
Discover Data Led Trendy
Designs With Fashinza